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Question
Distinguish between the following: Agenda and Minutes
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Solution
Sr no |
Agenda |
Minutes |
|
1 |
Agenda is a list of the items of business to be transacted in a meeting. |
Minutes is the statutory record of the business transacted, decisions taken and resolutions passed in a meeting. |
|
2 |
The agenda is useful to the Chairman to take items for discussion according to agenda. It is sent to the members well in advance with the notice. |
They serve as an authentic proof of the decisions taken in a meeting. They are accepted as evidence in a court of law. Minutes provide a legal sanction or authority to the officers who execute the decisions taken. |
|
3 |
Agenda is prepared prior to the meeting is held. |
Minutes is recorded after the conclusion of a meeting. |
|
4 |
Agenda is recorded in the notice of a meeting. |
Minutes is recorded in a separate book called minutes book. |
|
5 |
Agenda is prepared by the Secretary and approved by the Chairman. It is not required to be approved by the members. |
Minutes are prepared by the Secretary and approved by the members after some discussion and finally confirmed by the Chairman. |
|
6 |
Agenda is always written in the future tense. |
Minutes is always written in the past tense. |
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