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प्रश्न
Distinguish between the following: Agenda and Minutes
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उत्तर
Sr no |
Agenda |
Minutes |
|
1 |
Agenda is a list of the items of business to be transacted in a meeting. |
Minutes is the statutory record of the business transacted, decisions taken and resolutions passed in a meeting. |
|
2 |
The agenda is useful to the Chairman to take items for discussion according to agenda. It is sent to the members well in advance with the notice. |
They serve as an authentic proof of the decisions taken in a meeting. They are accepted as evidence in a court of law. Minutes provide a legal sanction or authority to the officers who execute the decisions taken. |
|
3 |
Agenda is prepared prior to the meeting is held. |
Minutes is recorded after the conclusion of a meeting. |
|
4 |
Agenda is recorded in the notice of a meeting. |
Minutes is recorded in a separate book called minutes book. |
|
5 |
Agenda is prepared by the Secretary and approved by the Chairman. It is not required to be approved by the members. |
Minutes are prepared by the Secretary and approved by the members after some discussion and finally confirmed by the Chairman. |
|
6 |
Agenda is always written in the future tense. |
Minutes is always written in the past tense. |
APPEARS IN
संबंधित प्रश्न
Select the correct answer from the options given below and rewrite the statement.
For passing special resolution ______ Majority is required.
Select the correct answer from the options given below and rewrite the statement.
For alterations in the Articles of Associations ______ is required.
Select the correct answer from the options given below and rewrite the statement.
Provisions about resolutions are contained in ______ of a company.
Select the correct answer from the options given below and rewrite the statement.
When a poll is demanded it must be taken within ______ Hours.
Match the pairs:
| Group A | Group B | ||
| a | Chairman | 1 | Proposal put before the meeting |
| b | Quorum | 2 | Casting vote |
| c | Motion | 3 | Amendment |
| d | Minutes | 4 | Minimum number of members required for a valid meeting |
| e | Notice | 5 | Voting |
| f | Proxy | 6 | Maximum number of members required for a valid meeting |
| 7 | Record of meeting | ||
| 8 | Accepted motion | ||
| 9 | Intimation stating agenda, day, date, time and place of meeting | ||
| 10 | Representative of member | ||
| 11 | Representative of a director | ||
| 12 | Formal motion | ||
Write a word or a term or a phrase which can substitute the following statement.
A resolution passed by simple majority.
Write a word or a term or a phrase which can substitute the following statement.
A resolution passed by 3/4 majority
Write a word or a term or a phrase which can substitute the following statement.
A company officer who is required to draft the minutes of the meeting.
State whether the following statement is True or False.
Meetings are held only to review the progress of the company.
The authority who can convene the general meeting of shareholders is ______.
Complete the sentence.
The minimum number of members required to be present at a meeting is called as _____.
Complete the sentence.
A person who attends a general meeting and votes on behalf of a member is called as ______.
Complete the sentence.
A proposal put before a meeting for consideration and adoption is called as _____.
Complete the sentence.
The written records of proceedings of a meeting is called as ______.
Select the correct option from the bracket:
|
Group A |
Group B |
|
Voting by poll |
______ |
Select the correct option from the bracket:
|
Group A |
Group B |
|
Substantive |
______ |
Select the correct option from the bracket:
|
Group A |
Group B |
|
______ |
Chairman |
Arrange in proper order:
- Drafting Minutes
- Sending notice
- Confirming quorum
Arrange in proper order:
- Motion
- Resolution
- Voting
Study the following case/situation and express your opinion:
XYZ Ltd co. sent notice of its Annual General meeting to its members. In the meeting a resolution is to be passed on altering the Articles of Association.
- Should agenda also be sent with Notice?
- What type of resolution is needed to alter the Articles?
- Should the resolution for altering articles be filed with registrar of companies?
Study the following case/situation and express your opinion
A General meeting of public limited company is to be held. State the provision of quorum for:
- Meeting of the company which has less than 1000 members
- Meeting of the company which has more than 5000 members
- Meeting of the company which has 2500 members.
Distinguish between the following: Motion and Resolution
Distinguish between the following: Voting by show of hands and Voting by poll.
Select the correct answer from the options given below and rewrite the statement.
The secretary has to prepare _________ before the meeting.
The gap between two annual general meetings should not be more than ______ months.
Study the following case/situation and express your opinion.
Platinum Limited Company was incorporated on 1st Jan.2018. Advice the Board of Directors on the following matters.
- Within what period should the company hold its 1st Annual General Meeting?
- At which place should the Annual General Meeting be held.
- How many days in advance should the notice and agenda be sent to members?
Study the following case/situation and express your opinion.
XYZ Ltd held its Annual General Meeting on 11th May 2018. On 1st June Mr. X, a Director of the company was arrested for a financial scam. Hence the shareholders of the company want to remove him.
- Can the company call for the next Annual General Meeting to be held immediately to remove the Director?
- Which meeting of members should the company hold to discuss removal of the Director?
- What type of resolution will be passed in this meeting for removal of the Director?
Distinguish between the following
Shareholders’ Meeting and Board Meeting
Explain the different types of General Meetings of company.
What is meant by Meeting?
Briefly state different types of company meetings.
