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Question
Justify the following statement:
The secretary has to correspond with directors on an important occasion
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Solution
Circumstances under which the secretary correspond with a director:
(1) Sending notices and Agenda of the Board Meetings, Annual General Meeting and Extraordinary General Meeting as per the rules of the Articles of Association of the Company.
(2) Asking a director to disclose his personal interest, if any in a contract as required under Section 184 of the Companies Act, 2013.
(3) If any director remains absent in the Board Meeting, then as per his request, the secretary sends a letter to the concerned director to give important details of the Board Meeting and draft minutes of that meeting for his kind information.
(4) Reminding the director of provisions made under Section 167 (1) (b) of the Companies Act. 2013 regarding absenteeism of all the meetings of the Board, held during a period of 12 months with or Without the leave of absence from the Board. In such a case the concerned director is required to vacate his office.
(5) Requesting a director to be present at a meeting as an expert.
(6) Informing a director in respect of his premature removal or retirement from the post of the director of the company.
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Answer in brief:
Under what circumstances will a Secretary correspond with a Director?
Explain the following term/concept:
Notice and Agenda of the Board meeting
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Initiative
Explain the following term/concept:
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Conciseness
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Secretary is responsible for decision making and framing policies of a company.
Answer in one sentence:
When does a Director vacate his office due to absenteeism at Board Meeting?
