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Question
Answer in brief:
Under what circumstances will a Secretary correspond with a Director?
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Solution
Circumstances under which the secretary correspond with a director:
(1) Sending notices and Agenda of the Board Meetings, Annual General Meeting, and Extraordinary General Meeting as per the rules of the Articles of Association of the Company.
(2) Asking a director to disclose his personal interest, if any in a contract as required under Section 184 of the Companies Act, 2013.
(3) If any director remains absent in the Board Meeting, then as per his request, the secretary sends a letter to the concerned director to give important details of the Board Meeting and draft minutes of that meeting for his kind information.
(4) Reminding the director of provisions made under Section 167 (1) (b) of the Companies Act. 2013 regarding absenteeism of all the meetings of the Board, held during a period of 12 months with or Without the leave of absence from the Board. In such a case the concerned director is required to vacate his office.
(5) Requesting a director to be present at a meeting as an expert.
(6) Informing a director in respect of his premature removal or retirement from the post of the director of the company.
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RELATED QUESTIONS
Select the correct answer from the option given below and rewrite the statement:
Representatives of shareholders are __________.
Select the correct answer from the option given below and rewrite the statement:
The Directors take decisions at ______ meeting.
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The gap between two consecutive Board Meetings should not be more than ______ days.
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| Group ‘A’ | Group ‘B’ |
| a) Directors | 1) At least 2 Directors |
| b) Absenteeism of Director in Board Meetings | 2) At least 3 Directors |
| c) Public Company | 3) Disqualification of director |
| d) Private Company | 4) Representatives of shareholders |
| e) Notice of a Routine Board Meeting | 5) 21 clear days |
| 6) 7 days | |
| 7) 70 days | |
| 8) Representative of public | |
| 9) At least 20 directors | |
| 10) At least 30 directors |
Write a word or a term or a phrase which can substitute the following statement.
An elected body of representatives of Shareholders.
Write a word or a term or a phrase which can substitute the following statement.
A written invitation was given to the Director to attend the meeting.
State whether the following statement is true or false:
Directors act as trustees of the company.
State whether the following statement is true or false:
Directors act as agents and trustees of the company.
Select the correct option from the bracket:
| Group A | Group B |
| Notice of board meeting | _______________ |
Select the correct option from the bracket:
| Group A | Group B |
| Duty of directors | ______________ |
Attempt the following.
Draft the notice and agenda of routing board meeting.
Justify the following statement:
The secretary has to correspond with directors on an important occasion
Justify the following statement:
The secretary should take certain precaution while corresponding with directors
Justify the following statement:
Directors exercise their powers and authorities collectively as a Board.
Complete the sentence.
The notice period for Board Meeting shall not be less than _______
Explain the following term/concept:
Notice and Agenda of the Board meeting
Explain the following term/concept:
Board of Directors.
Correct the underline word and rewrite the following statement:
Secretary is a elected representative of the shareholders.
Answer in one sentence:
Can a Director who was absent at Board Meeting get a copy of minutes of that Board Meeting?
