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Question
Justify the following statement
The Company Secretary should take certain precautions while corresponding with members
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Solution
Justification:
The company secretary should take certain precautions while corresponding with members. They are as follows:
(a) Prompt Reply: In any correspondence prompt reply is very important. The company Secretary must give prompt replies to any queries of the members.
(b) Correct Information: The letter acts as a representative of the organization. Thus, the secretary should always provide all the correct information in a concise or compact manner.
(c) Courtesy: The letter to the members should be polite. A courteous letter shows empathy, respect, and mutual understanding.
(d) Lucid Language: While corresponding with members, the secretary must use simple and lucid language. It should be easy to understand.
(e) Accuracy: In correspondence with members "accuracy" or perfectness is very much important. The Secretary must provide accurate information.
Thus, the company secretary should take certain precautions while corresponding with members.
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