Advertisements
Advertisements
Questions
State any four essentials of a good business letter.
Write two essentials of a good business letter.
Explain the essentials of a good business letter.
Explain clarity in a good business letter.
Advertisements
Solution
Essentials of a good business letter are:
- Clarity: The term ‘clarity’ means clearness of expression. Clarity is the soul of a business letter. To avoid any misunderstanding, confusion, or ambiguity, business letters should be written with clarity of thought and language. For this purpose, the sentences should be short, correct clear, and words should be simple and familiar Also, the arrangement of sentences and paragraphs should be logical.
- Conciseness: The term ‘concise’ means brief and to the point. A good business letter must be brief and to the point. It should avoid any unnecessary or irrelevant details, roundabout sentences, and redundant words. Etc. Brief letter Saves the time of the reader and becomes more emotive.
- Completeness: A business letter should be complete in every sense; besides giving full information to the addressee, a letter must answer all the points raised by him. This enables him to take suitable action. A letter without a date or signature is considered incomplete. An incomplete letter creates confusion, fails to achieve desired results and delays action.
- Courtesy: Courtesy refers to politeness and good manners. The language of a business letter must be polite, convincing, and unoffending. Harsh, rude words, an insulting tone, or remarks must be avoided. The use of words like to please, very kind of you, much obliged, thankful to you, etc., creates a good impression on the reader. The letter may be firm but the tone must be courteous. A courteous letter builds up the goodwill and image of the organisation.
Notes
Students should refer to the answer according to their questions.
APPEARS IN
RELATED QUESTIONS
Select the correct answer from the option given below and rewrite the statement.
Written communication is a _________ record.
Select the correct answer from the option given below and rewrite the statement.
A unique internet address of website is known as_________.
Select the correct answer from the option given below and rewrite the statement.
_________ is an organised statement of facts.
Select the correct answer from the option given below and rewrite the statement.
There should be proper _________ between words, lines, and between paragraphs.
Select the correct answer from the option given below and rewrite the statement.
_________ refers to use of minimum words.
Select the correct answer from the option given below and rewrite the statement.
A letter without _____ is invalid.
Write a word or a term or a phrase which can substitute the following statement:
Process of communication, conveying a message in spoken form.
Write a word or a term or a phrase which can substitute the following statement:
A set of interconnected web pages located on a single web domain.
Write a word or a term or a phrase which can substitute the following statement:
Part of a business letter which introduces the sender to the receiver.
Write a word or a term or a phrase which can substitute the following statement:
A written summary of the business transacted at the meeting.
Write a word or a term or a phrase which can substitute the following statement:
Audio-Visual means of electronic communication.
State whether the following statement is true or false.
Notice is a written summary of business transacted at a meeting.
State whether the following statement is true or false.
Active listening is essential for effective communication
State whether the following statement is true or false.
Reference number shows the purpose of the letter.
Explain the following term/concept.
Communication.
Explain the following term/concept.
Business Communication.
