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Question
Justify the following statement.
A notice of meeting must be sent to all members in case of a General Meeting.
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Solution
A notice is an advance intimation to the persons entitled to receive it. About the venue, day, date and time of a meeting and the business to be transacted in it with a request to attend the meeting. The notice may be sent with the necessary documents. A notice of the meeting must be given to all the members entitled to attend the same. Such a notice must contain details of holding the meeting and the agenda of the meeting, further. The notice must be sent well in advance to all the concerned members.
The law generally prescribes a minimum notice period (e.g., 21 clear days for companies in India under the Companies Act, 2013). Notice which is sent well in advance to the members enable them to prepare about the points to be discussed in a meeting, they take active part in the discussion held in the meeting. They know in advance the time. Date. Day and venue of the meeting and hence they keep themselves free to attend the meeting at scheduled time.
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