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Write a letter to the director who was absent for a board meeting to inform him about proceeding of the meeting. - Secretarial Practice

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प्रश्न

Write a letter to the director who was absent for a board meeting to inform him about proceeding of the meeting.

लेखन कौशल
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उत्तर

SHAH & SHARMA COMPANY LIMITED
139 A, Shah Apartment, Copala hill.
Mumbai – 400 016.
CIN: L20223MH2021PLC869534.
Tel no. (022)-2299 4918.
Fax no. (022)-2299 7391.
Website: www.shahnsharmaltd.com
Email: [email protected]

Ref no.
SNS/DR/28/2021
The Directors,
Mr. Mahesh N. Saluja,
94, Siddheshwar Apartment,
Shivshankar Park, Dadar (west),
Mumbai- 400 028.

Date
: 12th November 2021

Sub: Report of Board Meeting held on 5 November 2021.

Dear Sir,

I am enclosing herewith a copy of the minutes of the last Board meeting held on 5th November 2021 which you could not attend.

I would like to draw your kind attention to Item No. 3 of the enclosed minutes.

Item No. 3: It was decided in the last meeting to import some latest heavy duty machines as a part of the modernisation project of the Company. This item was discussed in detail. This meeting resolved upon rotating capital by the issue of equity rights and by inviting fixed deposits to finance the project. The following decisions were taken unanimously.

(1) The Company should issue 7.50.000 equity shares of? 10 each to the members of the public and the existing shareholders should be given rights to buy two shares for every one share held by them.

(2) The Company should accept Fixed Deposits from the members of the public for a duration of 2 and 3 years with interest at the rates of 10% and 12% p.a. respectively. It is possible to raise about 2 crore rupees through this source.

The other items in the minutes, being of a routine nature. Need no explanation.

I shall be glad to give you further details if you so desire.

Thanking you,

Your faithfully,
Shah & Sharma company Ltd.

Sd./
Company secretary

Encl.: Copy of the draft Minutes of Board Meeting.

shaalaa.com
Precautions to Be Taken by the Secretary While Corresponding with Directors
  क्या इस प्रश्न या उत्तर में कोई त्रुटि है?
अध्याय 10: Correspondence with Directors - Exercise Q.5 [पृष्ठ १५७]

APPEARS IN

बालभारती Secretarial Practice [English] 11 Standard Maharashtra State Board
अध्याय 10 Correspondence with Directors
Exercise Q.5 | Q 3 | पृष्ठ १५७

संबंधित प्रश्न

Select the correct answer from the option given below and rewrite the statement:

Representatives of shareholders are __________.


Select the correct answer from the option given below and rewrite the statement:

___________ looks after the management of a company.


Select the correct answer from the option given below and rewrite the statement:

According to Section 167(1) ((b) of the Companies Act, 2013 if a director absents himself from all the meetings of the Board. for a period of ______ months or more. with or without the leave of the Board, he shall be deemed to have vacated his office.


Select the correct answer from the option given below and rewrite the statement:

Every company except CFO and the small company shall hold minimum ______ Board Meetings in each year.


Write a word or a term or a phrase which can substitute the following statement.
An employee of a company who provides guidance and advice to the Board of Director about business matters.


State whether the following statement is true or false:

Directors act as trustees of the company.


State whether the following statement is true or false:

Directors act as agents and trustees of the company.


State whether the following statement is true or false:

Company Secretary need not attend the board meetings.


Complete the sentence.

The elected representatives of the shareholders are called as _________


Answer in brief:

Under what circumstances will a Secretary correspond with a Director?


Answer in brief:

What are the points to be considered by a secretary while corresponding with the directors?


Complete the sentence.

The notice period for Board Meeting shall not be less than _______


Explain the following term/concept:

Notice and Agenda of the Board meeting


Explain the following term/concept:

Initiative


Answer in one sentence:

When does a Director vacate his office due to absenteeism at Board Meeting?


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