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प्रश्न
Justify the following statement:
The secretary should take certain precaution while corresponding with directors
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उत्तर
The points to be considered by a secretary while corresponding with the directors.
(1) Prompt reply: The secretary should give a prompt reply to the questions or queries raised by the directors. A prompt reply is very important and necessary in every correspondence. A prompt and complete reply to the director’s letters or queries shows gentle and polite behaviour on the part of the secretary.
(2) Politeness: A courteous (polite) letters show empathy, respect, and mutual understanding. The language of the letter drafted to the directors must be polite and courteous. The approach of the letters should be friendly, skillful, submissive, and natural. It helps to get a prompt and favourable reply and also helps to build up the goodwill for the organisation.
(3) Initiative: An initiative means the start of something with the hope that it will continue. It is an ability to assess and initiate things independently. In a company, the secretary is required to take initiative in making arrangements for the board meetings and shareholders’ meetings. The secretary informs the directors to convene general meetings of the company on schedule time.
(4) Accuracy: The secretary must furnish accurate, complete, up-to-date, true, and error-free information about every aspect of the business to the directors. The correct numerical, factual presentation about the business activities helps the directors to take accurate, appropriate, and wise decisions.
(5) Brevity: The letter written by the Secretary to the directors should be precise, brief, and to the point. Unnecessary information, irrelevant message or explanation, lengthy paragraphs, etc. should not be included in the letters. The secretary should provide maximum information in minimum words. He should provide all the information in a concise or compact manner.
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संबंधित प्रश्न
Select the correct answer from the option given below and rewrite the statement:
The notice of the meeting of the Board of Directors must be accompanied by __________.
Select the correct answer from the option given below and rewrite the statement:
The Directors take decisions at ______ meeting.
Select the correct answer from the option given below and rewrite the statement:
According to Section 167(1) ((b) of the Companies Act, 2013 if a director absents himself from all the meetings of the Board. for a period of ______ months or more. with or without the leave of the Board, he shall be deemed to have vacated his office.
Match the pairs:
| Group ‘A’ | Group ‘B’ |
| a) Directors | 1) At least 2 Directors |
| b) Absenteeism of Director in Board Meetings | 2) At least 3 Directors |
| c) Public Company | 3) Disqualification of director |
| d) Private Company | 4) Representatives of shareholders |
| e) Notice of a Routine Board Meeting | 5) 21 clear days |
| 6) 7 days | |
| 7) 70 days | |
| 8) Representative of public | |
| 9) At least 20 directors | |
| 10) At least 30 directors |
Write a word or a term or a phrase which can substitute the following statement.
A written invitation was given to the Director to attend the meeting.
State whether the following statement is true or false:
A director can be removed before the expiry of his term.
State whether the following statement is true or false:
Directors act as trustees of the company.
State whether the following statement is true or false:
A director can remain absent for any number of Board Meetings.
State whether the following statement is true or false:
Director can take decisions individually.
Justify the following statement:
The secretary has to correspond with directors on an important occasion
Justify the following statement:
Directors exercise their powers and authorities collectively as a Board.
Answer in brief:
What are the points to be considered by a secretary while corresponding with the directors?
Complete the sentence.
The notice period for Board Meeting shall not be less than _______
Explain the following term/concept:
Politeness
Correct the underline word and rewrite the following statement:
Secretary is a elected representative of the shareholders.
Answer in one sentence:
When does a Director vacate his office due to absenteeism at Board Meeting?
