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Write a letter to the director who was absent for a board meeting to inform him about proceeding of the meeting. - Secretarial Practice

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प्रश्न

Write a letter to the director who was absent for a board meeting to inform him about proceeding of the meeting.

लेखन कौशल्य
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उत्तर

SHAH & SHARMA COMPANY LIMITED
139 A, Shah Apartment, Copala hill.
Mumbai – 400 016.
CIN: L20223MH2021PLC869534.
Tel no. (022)-2299 4918.
Fax no. (022)-2299 7391.
Website: www.shahnsharmaltd.com
Email: [email protected]

Ref no.
SNS/DR/28/2021
The Directors,
Mr. Mahesh N. Saluja,
94, Siddheshwar Apartment,
Shivshankar Park, Dadar (west),
Mumbai- 400 028.

Date
: 12th November 2021

Sub: Report of Board Meeting held on 5 November 2021.

Dear Sir,

I am enclosing herewith a copy of the minutes of the last Board meeting held on 5th November 2021 which you could not attend.

I would like to draw your kind attention to Item No. 3 of the enclosed minutes.

Item No. 3: It was decided in the last meeting to import some latest heavy duty machines as a part of the modernisation project of the Company. This item was discussed in detail. This meeting resolved upon rotating capital by the issue of equity rights and by inviting fixed deposits to finance the project. The following decisions were taken unanimously.

(1) The Company should issue 7.50.000 equity shares of? 10 each to the members of the public and the existing shareholders should be given rights to buy two shares for every one share held by them.

(2) The Company should accept Fixed Deposits from the members of the public for a duration of 2 and 3 years with interest at the rates of 10% and 12% p.a. respectively. It is possible to raise about 2 crore rupees through this source.

The other items in the minutes, being of a routine nature. Need no explanation.

I shall be glad to give you further details if you so desire.

Thanking you,

Your faithfully,
Shah & Sharma company Ltd.

Sd./
Company secretary

Encl.: Copy of the draft Minutes of Board Meeting.

shaalaa.com
Precautions to Be Taken by the Secretary While Corresponding with Directors
  या प्रश्नात किंवा उत्तरात काही त्रुटी आहे का?
पाठ 10: Correspondence with Directors - Exercise Q.5 [पृष्ठ १५७]

APPEARS IN

बालभारती Secretarial Practice [English] 11 Standard Maharashtra State Board
पाठ 10 Correspondence with Directors
Exercise Q.5 | Q 3 | पृष्ठ १५७

संबंधित प्रश्‍न

Select the correct answer from the option given below and rewrite the statement:

The notice of the meeting of the Board of Directors must be accompanied by __________.


Write a word or a term or a phrase which can substitute the following statement.
An employee of a company who provides guidance and advice to the Board of Director about business matters.


State whether the following statement is true or false:

A director can be removed before the expiry of his term.


State whether the following statement is true or false:

Director can take decisions individually.


Select the correct option from the bracket:

Group A Group B
Notice of board meeting _______________

Select the correct option from the bracket:

Group A Group B
_____________ Meeting of all directors

Select the correct option from the bracket:

Group A Group B
Duty of directors ______________

Complete the sentence.

The elected representatives of the shareholders are called as _________


Justify the following statement:

The Board of Directors are the elected representatives of the shareholders.


Justify the following statement:

The secretary should take certain precaution while corresponding with directors


Answer in brief:

Under what circumstances will a Secretary correspond with a Director?


Complete the sentence.

The notice period for Board Meeting shall not be less than _______


Explain the following term/concept:

Politeness


Explain the following term/concept:

Conciseness


Explain the following term/concept:

Director


Answer in one sentence:

When does a Director vacate his office due to absenteeism at Board Meeting?


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