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Question
Explain the following term/concept: Notice
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Solution
A notice is a formal and advance invitation in writing given to all the members entitled to attend the meeting. The notice contains information such as
- the type and nature of the meeting.
- The venue, Day, date. Time of the meeting and also the agenda of the meeting
- a statement declaring that a member is entitled to appoint a proxy
- special resolution if any is to be passed In the meeting
- statutory note of special business.
The notice may be enclosed with the necessary documents. The notice is to be signed by the convening authority he (the Chairman) or a person duly authorised to sign (i.e. the Secretary). A notice of 21 days is necessary to be given to the members for a General Meeting including statutory meeting and for a Board Meeting 7 days notice is required.
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