Question

Explain the following term/concept: Notice

Answer 1

A notice is a formal and advance invitation in writing given to all the members entitled to attend the meeting. The notice contains information such as

1. the type and nature of the meeting.
2. The venue, Day, date. Time of the meeting and also the agenda of the meeting
3. a statement declaring that a member is entitled to appoint a proxy
4. special resolution if any is to be passed In the meeting
5. statutory note of special business.

The notice may be enclosed with the necessary documents. The notice is to be signed by the convening authority he (the Chairman) or a person duly authorised to sign (i.e. the Secretary). A notice of 21 days is necessary to be given to the members for a General Meeting including statutory meeting and for a Board Meeting 7 days notice is required.