Question

Write short note  on the following:

Importance of co-ordinating.

Answer 1

Importance of co-ordinating are as follows :
1. Integrated group efforts: The specialization and the corresponding division of work into small parts disintegrate the efforts of all individuals. Co-ordination is concerned with integrated group efforts. Teamwork under the guidance, direction, and motivation of the manager encourages the subordinates to work sincerely and give better performance to achieve organizational goals. Co-ordination helps to reduce the conflicts between the employees and increase their team spirit.

2. Creative force: Group or combined efforts of all the employees in an organization helps to coordinate with each other and forms a creative force to achieve the desired goals.

3. Unity of direction: In the modern age of large scale businesses, various types of activities are performed by different groups and sub-groups. The co-ordinating function gives direction to bring together these activities to achieve common goals and objectives of the organization.

4. Facilitates motivation: In the process of co-ordination, the superiors motivate their subordinates by providing them with monetary and other incentives. The subordinates get encouraged and put in better performance.

5. Optimum utilization of resources: Proper and effective co-ordination helps to bring together all the resources of the organization. Co-ordination also helps to avoid wastage of resources due to duplication, overlapping, confusion or misuse by certain employees working in different departments.

6. Achievement of objectives: Proper coordination helps to reduce wastages, delays and other problems of the organization to a great extent. It develops team spirit among the subordinates and brings out harmony and integration in their activities. This ensures the smooth working of the organization in the process of achievement of objectives.

7. Improve relations: Co-ordination brings employees nearer to each other and develops good relations among the employees working at different levels of management. Proper co-ordination always helps employees to improve and develop relations among the employees working in different departments of the organization.

8. Higher efficiency: Co-ordination facilitates the optimum use of physical and human resources. This may lead to higher returns at a lesser cost, thereby showing higher efficiency. Co-ordination ultimately leads to a balanced development of the organization.

9. Improves goodwill: A well-coordinated organization improves the efficiency and quality of work. As a result, the organisation achieves its goals faster, renders satisfactory services to clients and earns a name and goodwill in the corporate world.

10. Specialization: In every business organization all departments are headed by qualified and specialized professionals in their respective fields. Proper and efficient co-ordination among these professionals helps top management to achieve organizational goals (targets) as planned by the top management.
(Any five)

Answer 2

The importance of the co-ordinating function can be explained through the following points:
i. Harmonised goals - Coordination synchronises personal goals of the individuals and the overall goals of the organisation.
ii. Allotted work - Coordination integrates the opinions and thoughts of various specialists and departments of the organisation so as to avoid any diversion or conflict among them.
iii. Interdependence of divisions - As an organisation has various independent departments such as production, sales and finance, coordination is needed to synchronise their activities for the achievement of the common goals.
iv. Optimum utilisation of resources- The coordination function helps in optimum utilisation of resources by bringing together all the elements, i.e. human or non-human, and minimising the wastage of efforts and resources.