Question

Visit a few shops where records are maintained manually and identify a few limitations of manual record keeping faced by them.

Answer 1

• Time-consuming: Writing every transaction manually takes a lot of time.
• Errors are common: Mistakes can occur while writing prices, quantities, or calculating totals.
• Difficult to search: Finding an old transaction or customer record in a notebook can take a long time.
• Risk of losing records: Registers can be lost, damaged, or destroyed.
• Difficult to update: Correcting or updating old entries can make records messy.
• Stock management is difficult: It is harder to know the exact stock available at any particular time.
• Calculations are difficult: Daily or monthly sales totals have to be calculated manually.
• Limited security: Anyone who has access to the register may be able to view or change the records.
• No automatic reports: Sales, profit, expenses, and stock reports cannot be generated automatically.
• Storage problem: Maintaining many years of registers requires physical storage space.