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Questions
State the relationship between ‘planning’ and ‘controlling’ functions of management
Explain the relationship between controlling and planning functions of management.
Describe briefly the relationship between controlling and planning.
Solution 1
Relationship between planning and controlling:
Planning and controlling are two complementary functions in the process of management. Planning is the process of providing an organisation with a concrete structure to deliberately achieve organisational goals and face challenges. Controlling, on the other hand, focuses on comparing targeted performance with actual performance and maintaining quality standards. Planning attempts to create benchmarks which thereafter are actually compared with actually achieved targets by controlling. Without planning, controlling cannot be undertaken as the standards of performance would be undetermined. Similarly, without controlling, planning serves no purpose at all because if the management does not look back to its plans to see whether it has achieved its goals or not, then the purpose of planning is not served at all. While formulating a plan, organisations should keep the performance measurement as a key to follow up the structure of the plan. This performance measurement is undertaken by controlling. Controlling primarily determines whether the purpose of a plan has been served or not. Both these steps ensure that the resources of the organisation are being used optimally and determine whether the organisation is performing according to its expectations or not. Hence, it can be concluded that both these functions complement each other. If an organisation eliminates any one of them, then its performance will suffer to a great extent.
Solution 2
Controlling is closely related to planning. A good control system requires set standards for valuation. These standards are provided by the plans defined by the organisation. In other words, plans serve as the base for controlling.
Controlling is essential for effective implementation of plans. It is essential to keep a close watch on the plans, identify any deviations and take appropriate corrective actions. Without proper controlling, planning would be futile. In a similar manner, planning forms the base for controlling. Without planning, there would be nothing to control. Controlling is done only when there are predetermined standards against which evaluation can be done.
While planning involves intellectual thinking, decision making and deciding a course of action, controlling ensures that plans take the required course of action. Both concepts of planning and controlling are interlinked as they are forward-looking and backwards-looking. Planning is a process wherein it is decided what is to be done and accordingly deciding the required course of action. In other words, planning involves deciding the goals and objectives which are to be achieved and deciding the actions through which they are to be achieved. In this way, planning helps in predicting future actions; thus, it can be said to be looking ahead.
As against planning, the controlling function involves assessing and evaluating past performance against the pre-defined standards. As controlling assesses past performance, it can be said to be backward looking.
However, it must be remembered that planning decides the goals and actions for the future, but these decisions are taken on the basis of experiences and previous controlling actions. Thus, planning involves looking back as well.
In a similar manner, controlling not just involves assessing the past performance but also decides the corrective actions to be taken (in the future) and forms the base for plans. Thus, the controlling function looks forward as well.
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‘Konark Ltd.’ Is an electronic good manufacturing enterprise situated in Shivpuri, Madhya Pradesh. It is earning a very low revenue in comparison to a competing electronic good manufacturing enterprise, ‘Nova Ltd.’ situated in Mumbai. Both Konark’s and Nova’s operations are affected directly by the investors, customers, competitors, and suppliers, which are unique to their respective locations. In addition to this, individual firms of this field are affected indirectly by the factors like the money supply in the economy, the composition of the families, the technological changes, etc.
1) Identify and state the feature of the concept discussed in the above paragraph.
2) Also, state any four points of importance of this concept.
One of the functions of the management is considered as a base for all functions.
Characteristics of planning.
Importance of total quality management.
Select the proper option from the options given below and rewrite the complete sentence :
The last function in managerial process is ________.
Select the proper option from the options given below and rewrite the complete sentence :
Deciding in advance as what is to done, when it is to be done and who is to do it is ________ function of management.
Match the correct pairs :
| Group 'A' | Group 'B' | ||
| a | Planning | 1 | Individual Taste. |
| b | Organising | 2 | Directly related to Human Beings. |
| c | Staffing | 3 | Bridges the gap between where we are now and where we want to go. |
| d | Directing | 4 | All the people are employed |
| e | Controlling | 5 | Not directly related to Human Beings |
| 6 | Identify and Grouping the work to be performed. |
||
| 7 | Corrective Action taking. | ||
| 8 | Right People at Right Jobs. | ||
| 9 | Taking action against employees. | ||
| 10 | Aims only at organizational Goals. |
Write a word or a phrase or a term which can substitute the following :
The function of management, which identifies and divides the work of the organization.
Write a word or a phrase or a term which can substitute the following :
A function of management that ensures that actual activities match up to the planned activities.
Write a word or a phrase or a term which can substitute the following :
A management function which decides in advance as to what to do, how to do, when to do and who is to do.
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organising & staffing.
Answer the following Question:
Define organizing. And explain its importance as management function.
State with reasons whether the following statement TRUE or FALSE.
Planning and controlling are interdependent and interlinked activities.
State with reasons whether the following statement is TRUE or FALSE :
Corrective action is not possible through controlling.
State Whether the Following Statement Are True Or False (Give Reason).
Staffing is a continuous process.
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