Question

A company uses fax to send signed contracts to a vendor. However, the faxed document is partially illegible due to poor machine quality. What could the company do to ensure clearer communication in the future?

Options

• Use email to send scanned copies.

• Replace the fax machine with a new one.

• Switch to phone communication.

• Use courier services instead.

Answer 1

Use email to send scanned copies.

Explanation:

Emailing scanned copies ensures that documents remain clear and legible, unlike fax, which may lose quality due to machine issues. It is also faster, more reliable, and widely used in business communication.