Question

Discuss the functions of general administration and legal department.

Answer 1

1. Receiving information: Information about the organisation’s activities is gathered from different sources. Internal sources include letters, circulars, and reports, while external sources consist of customers, dealers, suppliers, visitors, and government departments. Executives may also collect information by visiting other organisations.
2. Recording information: The information gathered from different sources is stored as records for future reference. Additionally, records must be maintained in accordance with legal requirements.
3. Processing information: Information is organized and analysed to make it valuable for management in planning and decision-making.
4. Giving information: The department supplies information to executives whenever needed and also provides relevant data to external parties, such as government agencies.
5. Coordination and control: The department acts as a bridge between all other departments, keeping them informed about organisational activities. It also assists management in monitoring and controlling the operations of the organisation.