Advertisements
Advertisements
प्रश्न
Mention any four features of secretary?
Advertisements
उत्तर
The features of a secretary are explained as follows:
(1) Individual: Only individuals can be appointed as secretary of the organization. An individual is always a living person. A firm or a body corporate like a company or any other institution cannot work as secretary. He has to be an individual as per the provisions of the Company Law. The skills required to fulfill the duties and responsibilities towards the employers.
(2) Qualification: In order to perform the assigned duties more effectively, every secretary needs to possess sound educational qualifications and certain qualities. However, a person to be appointed as a secretary in any institution needs to possess some prescribed qualification according to the provisions made in the Act applicable to that institution.
(3) Appointment: As per the provisions of law, the appointment of a secretary may be compulsory or optional. He may work on a full time or a part-time basis. He may be appointed by busy individuals, a company, a co-operative society, a government, a public organisation, etc. He may be appointed as personal secretary or institutional secretary.
(4) Paid employee: The secretary is a paid employee of an organization or a person. He is either paid salary or given honorarium (professional fees). He is a senior executive official. He occupies a key position in the organization. He carries out work according to the direction of his employer.
(5) Duties: A secretary performs routine and administrative duties such as conducting correspondence, maintaining accounts and records of business operations, assisting the chairman while conducting meetings, writing the minutes of the meetings, complying with the statutory requirements, if any. He has to fulfill routine duties related towards employer or organisation like fixing appointments. Giving reminders, replying queries of employees, etc.
(6) Confidential officer: The secretary is a trusted servant of his employer or organisation. He is a custodian of secret, confidential and important information of his employer or organisation. As he is closely associated with the top management and also involved in execution of policy decision, he has to maintain utmost secrecy and is not expected to divulge secret information to others.
(7) Representative: A secretary represents his employer or organisation. He acts as a representative of the organisation. There are two types of secretaries, viz.
(i) a personal secretary and
(ii) an institutional secretary.
A person who is employed by a busy person is called a personal secretary. An individual appointed as a secretary by an institution is called an institutional secretary.
(8) Qualities: Every secretary must possess certain qualities of head and heart such as accuracy, tact, leadership, courtesy, good health, winsome personality, strong common sense, ability to judge people, etc, so as to perform numerous functions and duties more efficiently and effectively.
APPEARS IN
संबंधित प्रश्न
Select the correct answer from the options given below and rewrite the statement.
The word Secretary is derived from the Latin word __________ which means a confidential Writer.
Select the correct answer from the options given below and rewrite the statement.
A Secretary is a custodian of __________ information.
Match the pairs:
| Group ‘A’ | Group ‘B’ | ||
| a) | Amatya | 1) | Government department |
| b) | Ministry of Finance | 2) | Paid employee |
| c) | Personal Secretary | 3) | Appointed by busy persons |
| d) | Loyalty | 4) | Roman empire |
| e) | Financial duties | 5) | Maintenance of books of accounts |
| f) | Secretary | 6) | Faithfulness |
| 7) | Reveals information | ||
| 8) | Appointed by co-operative societies | ||
| 9) | Ancient Indian history | ||
| 10) | Correspondence | ||
| 11) | Free service | ||
| 12) | Joint stock company |
Write a word or a term or a phrase which can substitute the following statement:
Sports club is an example of this type of organization.
State whether the following statement is True or False.
Chitins are a term used in the ancient Roman period.
State whether the following statement is True or False.
A Secretary is a paid employee.
In Latin language a confidential writer was called as ______.
Complete the sentence.
A company secretary must be a member of _______________.
Answer in one sentence.
Who can appoint a personal Secretary?
Answer in one sentence.
The knowledge of which Act is a must for a secretary of a cooperative Society?
Correct the underlined word and rewrite the following sentence.
The term chitins was used in Roman Empire.
Explain the following term/concept:
Tactfulness
Study the following case/situation and express your opinion.
Rajiv and Sanjiv have applied for the post of Company Secretary at Pharma India Pvt. Ltd. Rajiv has an experience of 10 years as a personal Secretary. He later worked as a Secretary at Venus Co-operative bank for 2 years. Sanjiv has passed his CS examination and is a member of ICSI. He has no working experience. Rajiv is only a commerce graduate.
Who is better suited for the above post? Justify your answer
Study the following case/situation and express your opinion:
Harshada has cleared her CS examination and intends to make her career as a Secretary at the Government department.
As a company secretary, will Harshada be considered as an employee?
Justify the following statement:
A personal secretary is appointed by busy individuals?
Answer in one sentence.
Who can appoint a personal Secretary?
Answer in one sentence.
Who can appoint a personal Secretary?
