Question

Explain any four points on the importance of organising, as a function of management.

Answer 1

1. Benefits in specialisation: Organising refers to the process of breaking down work into specialised tasks and activities and assigning them to individual employees or groups. These employees, who are skilled in performing specific tasks, are further arranged into sub-units or departments within the organisation.
2. Well-defined roles: Under the organising function, employees and managers are given clearly defined roles and responsibilities for specific tasks, based on the qualifications, skills, and experience needed to complete those tasks effectively. 
3. Clarifies authority: Organising clearly defines authority or the power to issue orders and make decisions, which can be delegated by superiors in leadership positions to appropriate supervisors. This helps prevent misuse of authority and promotes efficiency and productivity in the workplace.
4. Coordination and effective administration: Organising includes clearly specifying the tasks and activities of each employee and manager and coordinating their efforts to carry out these activities effectively. This helps avoid overlap or duplication of work, which could otherwise increase costs and reduce revenues. 
5. Optimum use of resources: Organising ensures the optimal use of resources by assigning tasks and activities to employees according to their talents and qualifications.
6. Training and development: Organising empowers managers with the necessary authority to motivate employees and encourages them to take responsibility independently, without constant supervision or guidance. As a result, employees are motivated to undergo training and development to enhance their skills and broaden their knowledge, enabling them to handle greater responsibilities in the future.