Question

State any six advantages of centralized handling of mail in an organization.

Answer 1

Centralization of mailing work offers the following advantages:

• All the mailing work can be systematized leading to a reduction in delays and errors.
• Various labor-saving devices such as letter opening, folding and sealing machines can be used economically.
• Trained persons can be employed. It leads to greater accuracy, speed, and efficiency in mailing operations.
• Centralized mailing allows new employees to get training in the routines of the office.
• Centralization will ensure better control of the use of postage stamps and their proper accounting.
• Careful opening and prompt distribution of inward mail help to improve the efficiency of operations.