Question

Explain the purpose of using Print Preview?

Answer 1

Print Preview acts as a visual quality-check tool that saves time, paper, and printer toner by identifying formatting layout issues before printing. When you open Print Preview, it displays an exact digital replica of the printed page, allowing you to check if long rows or columns are getting cut off, or if your tables are breaking awkwardly across multiple pages. In computerised accounting, this feature is highly useful for checking the presentation of large documents like Trial Balances, Ledgers, or Final Accounts. It allows an accountant to verify page orientation (Portrait or Landscape), adjust margins, and ensure that headings match up perfectly, making sure that financial reports look clean, complete, and professional before they are handed over to management or auditors.