Question

Discuss the advantages of written communication.

Give any four advantages of written communication.

Explain the advantages of written communication.

Describe the merits of written communication.

Answer 1

Advantages of written communication are:

• It serves as evidence of events and proceedings.
• It provides a permanency of record for future references.
• It reduces the possibility of misunderstanding and misinterpretation.
• It can save time when many persons must be contacted.
• It is reliable for transmitting lengthy statistical data.
• It appears formal and authoritative for action.

Answer 2

1. Wide Access: When the sender and the recipient are separated by great distances, written communication is the most cost-effective and most likely the only option. Written communications are the most widely disseminated.
2. Precision and Accuracy: Written communications are carefully and thoughtfully written. Since the veracity of written communications may be questioned and confirmed, communicators are more likely to be truthful and accurate. Prior to writing, the author attempts to logically arrange his thoughts. Written communication is therefore typically more accurate and exact.
3. Repetition: It is possible to read written texts repeatedly. As a result, the message is probably going to be better understood. The likelihood of any portion of the message being lost is minimal.
4. Mechanical Efficiency: It is convenient to write, transcribe, transmit, file, and retrieve messages. Additionally, copies of any quantity are inexpensive to produce and distribute.
5. Aids Control: Written communication promotes thoughtfulness, allows for editing and revision, and helps avoid misunderstandings due to distortion. Additionally, it guarantees consistency in guidelines, protocols, and other communications that call for numerous people to take the same action.
6. Permanent Record: Written correspondence creates a lasting record that can be consulted later. Such written documentation of past performance and policy decisions is a useful tool for future planning and decision-making.
7. Legal Evidence: Written communications can be used as proof in court and in disagreements with coworkers, clients, and other parties. Documentary proof that is in writing is more dependable and acceptable.
8. Lengthy Message: Written communication is very suitable for transmitting lengthy messages.
9. Fixed Responsibility: The communicator may readily be held accountable for mistakes and falsehoods when directives, instructions, and judgements are documented and communicated in writing. No one can escape or change their responsibilities.
10. Convenience: It is not required for the sender and the recipient of the communication to be physically present at the same location at the same time. The author is free to dictate or write whenever it is most convenient for him. The reader is also free to read or reread as he sees fit.