Question

1. What are the points to be covered in a ‘letter of appointment’?
2. Draft a letter of appointment of a teacher comprising the points mentioned by you.

Answer 1

a. A letter of appointment should cover the following important points:

• Confirm the appointment with words of congratulations.
• The name of the post.
• The basic pay rate and the wage scale.
• The date and hour of reporting for duty, as well as the name of the person to whom you will report.
• Probation period, if applicable.
• Determine if the appointment is permanent or temporary.
• A period of notice is necessary for termination by either party.
• Allowances, perquisites, and other benefits that the appointee is entitled to.
• The letter may begin with a mention of the application and interview. It may end with a request for a signed copy to indicate acceptance of the post.

b. Sample Draft: Letter of Appointment for a Teacher 

Bright Future High School
123, Harmony Road,
Nashik – 422001
Email: [email protected]
Phone: 0253-2468100
Date: 3rd May 2025

To,
Ms. Priya Deshmukh
7, Shree Apartment
College Road, Nashik 422005

Subject: Appointment as Assistant Teacher

Dear Ms. Deshmukh,

We are pleased to inform you that you are being appointed as an assistant teacher at Bright Future High School, effective June 10, 2025.

Your monthly salary will be ₹ 28,000/- (Rupees Twenty-Eight Thousand only), inclusive of basic pay and allowances, as per school norms.

You will be on a probation period of six months, after which your performance will be reviewed. During this period, either party may terminate the service by giving one month’s notice or salary in lieu of notice.

Your place of posting will be at our main campus at Harmony Road, Nashik. Your working hours will be from 8:00 AM to 2:30 PM, Monday to Saturday. You are expected to follow all school rules and policies and maintain professional conduct.

You will be reporting to the Academic Coordinator of the school. You are requested to submit your acceptance by signing and returning the duplicate copy of this letter.

We welcome you to our teaching family and look forward to your valuable contribution.

Yours sincerely,
(Signature)
Mr. S. Kulkarni
Principal
Bright Future High School