Question

Answer in brief:

State the Statutory Duties of a Company Secretary.

Answer 1

Statutory duties of a Company Secretary:

(1) To organize and attend all the meetings of the company including Board meetings and furnish relevant statistical information, records, documents, etc. required for the meeting. To assists the Chairman in conducting the proceedings of the meeting smoothly.

(2) To draft the minutes of the meeting and place the same before the Chairman for his approval.

(3) To attend, to correspondence with the; shareholders regarding allotment of shares, calls on shares, forfeiture of shares, transfer, and transmission of shares, distribution of dividends, notices of general meetings, etc.

(4) To issue notices and circulars to the members of the company and other stakeholders as directed and guided by the Board.

(5) To maintain various statutory books of the company such as Register of Members, Register of Directors, Minutes Books, Share Transfer Book. etc. He is personally responsible for maintaining such books.

(6) To file various returns, statements, balance sheets, and other documents such as reports, resolutions and lease deeds, etc. with the Registrar of Companies within the stipulated time-limit.