Draft a letter of thanks to the depositor of a company. - Secretarial Practice

Answer in Brief

Draft a letter of thanks to the depositor of a company.



  1. The letter of thanks is sent to the depositors by the company immediately after receiving the deposits.
  2. It gives detailed information about deposits i.e. Amount of deposit, Date of deposit, Period of deposit, etc.
  3. The Deposit Receipt which is proof of the receipt of the deposit by the company is sent to the depositor along with this letter.
  4. This letter is sent within 21 days from the date of acceptance of deposits.


Registered office: Plot No. 05, Commercial Towers, P.K. Road,
Mumbai - 400067

CIN: R20020 MH 1000 PLC123456

Website: www.hulkmotors.in
Email: [email protected]
Date: 17th Oct, 2020

Phone: 022 12345678
Fax: 022 - 11112222
Ref. No.: C/2060/20-18
Mr. John Methiw
508, Lokesh Apartments,
AK.D. Road,
Mumbai – 4000089

Sub: Thanking Depositor for Fixed Deposit

Dear Sir,

       We have received your application dated 12th Oct, 2020 for an investment of ₹ 1,00,000 in the fixed deposit of our company, as per terms and conditions stated in the advertisement, for a period of 2 years. We are thankful to you for the initiative and the trust you have shown in depositing a substantial amount in our company.

      The details of deposits accepted are given in the following schedule:

1 2 3 4 5
Fixed Deposit Receipt No. Amount of Deposit (₹) Period of Deposit (Years) Rate of interest (%) Bank Details
        Name of the Bank Bank Account No
123 50,000 2 10% HDFC Bank 00004567

       The Board of Directors of our company expresses its gratitude for depositing money in our company. We assure you of our best services and thank you for the confidence shown in our company.

      Thanking You,

Yours Faithfully,    
For Hulk Motors Ltd.

Mr. Kamlesh Gaikwad
Company Secretary

Encl: Fixed Deposit Receipt No.123

Concept: Correspondence with Depositors - Specimen Letters
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Chapter 8: Correspondence with Depositors - Exercises [Page 126]


Balbharati Secretarial Practice 12th Standard HSC Maharashtra State Board
Chapter 8 Correspondence with Depositors
Exercises | Q 5.1 | Page 126

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